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Setting Up Expiration Alerts 🗓️

You've got some amazing resource pages that are super helpful, but you want to make sure they're always up-to-date, right? This feature is a fantastic way to easily maintain and refresh your most important content. Think of it as your own personal reminder system to keep those pages sparkling and accurate!

How to Set a Page Expiration Date

Let's set up an alert so you never forget to review a page!

  1. Navigate to the resource page where you'd like to set an expiration date and reminder.

  2. Click the three-dot button at the top and select Edit Settings. 

 

3. Scroll down to the Expiration Alerts section of the settings pop-up.

4. Give the blue toggle a click, and a little calendar will pop up. Just choose your expiration date.

5. To get a heads-up before the page expires, click the checkbox next to Notify collaborators... and choose how many days in advance you'd like the alert to be sent.

A quick note: For now, the term "collaborators" just refers to the page author, but we're working on expanding this so you can include more people in the future!

 

 


6. Click the SAVE button.

From there, the resource page author will receive a notification via email and in-app based on the alert timeline you configured!

 


What Happens When a Page Expires?

Currently, this feature is all about reminders. When your page reaches its expiration date, absolutely nothing about the page or its visibility changes! It will continue to exist exactly as it is. We're hoping to add some awesome automatic workflows in the future to help lock or archive expired pages, and we'll be sure to update this article when that's live!

Who Can Set These Alerts?

  • Resource authors can set alerts on the pages they've personally created.

  • Group owners can set alerts on any resource pages within their specific group.

  • Workspace admins and resource admins can set alerts on all resource pages in the entire workspace.

Who Can See the Expiration Date?

The resource page expiration date is visible to everyone who can see the page. The details will appear right at the top of the page, so your team will always know how fresh the information is!

Now go keep your content sparkling! ✨Happy refreshing!

Keywords: resource page, expiration date, alerts, reminders, maintain content, governance, content updates, admin, group owner, author