--- title: Setting Up Auto-Archiving for Pages 🗓️ description: Learn how to schedule automatic archive dates for Haystack pages during creation or retroactively to keep your intranet landing pages accurate, relevant, and clutter-free. --- [Skip to content](https://support.haystackteam.com/en/setting-up-auto-archiving-for-pages-#main-content) [![Logo (Black Text)-1.svg\]](https://support.haystackteam.com/hubfs/Logo%20(Black%20Text)-1.svg)](https://support.haystackteam.com/en?hsLang=en) Open main navigation Close main navigation - [Contact Support](https://support.haystackteam.com/en/customer-support-submit-a-ticket) [Contact Support](https://support.haystackteam.com/en/customer-support-submit-a-ticket?hsLang=en) Hi there, how can we help? - There are no suggestions because the search field is empty. 1. [Help Desk](https://support.haystackteam.com/en?hsLang=en) 2. [Content Creation & Management](https://support.haystackteam.com/en/content-creation-management?hsLang=en) 3. [Pages & Subpages](https://support.haystackteam.com/en/content-creation-management?hsLang=en#pages-subpages) # Setting Up Auto-Archiving for Pages 🗓️ ## Keep your Haystack intranet relevant and clutter-free by scheduling automatic retirement dates for temporary pages. ✨ #### 📍 **Jump to a Section** - [Why Use Auto-Archiving for Pages?](https://support.haystackteam.com/en/setting-up-auto-archiving-for-pages-#why-auto-archiving) - [Prerequisites & Permissions](https://support.haystackteam.com/en/setting-up-auto-archiving-for-pages-#prereqs) - [Auto-Archiving Pages During Creation](https://support.haystackteam.com/en/setting-up-auto-archiving-for-pages-#auto-archive-during-creation) - [Retroactively Auto-Archiving Pages](https://support.haystackteam.com/en/setting-up-auto-archiving-for-pages-#retroactively) - [Auto-Archiving vs. Page Expiration](https://support.haystackteam.com/en/setting-up-auto-archiving-for-pages-#auto-archiving-v-page-expiration) - [Restoring Archived Pages](https://support.haystackteam.com/en/setting-up-auto-archiving-for-pages-#restoring-archived-pages) --- #### Why Use Auto-Archiving for Pages? - **Saves Time:** Eliminates the need to set calendar reminders to manually take down short-term landing pages. - **Keeps Resources Relevant:** Prevents employees from relying on outdated campaign guides or expired program details. - **Improves Search Results:** Guarantees that search queries highlight current, active landing pages rather than outdated project hubs. - **Maintains Intranet Structure:** Keeps navigation menus and page directories clean and clutter-free automatically. --- #### Prerequisites & Permissions Setting or updating an auto-archive date for a page depends on your permissions: - **Page Creators & Owners:** Can set and edit auto-archive dates for any pages they create or own. - **Group Admins:** Can set and edit auto-archive dates for pages within their assigned groups (if they have page editing permissions). - **Workspace Admins & Page Admins:** Can set, edit, and manage auto-archive dates across all pages in the Haystack workspace. --- #### Auto-Archiving Pages During Creation 1. Choose **Create** at the top of your dashboard panel, select **Create Page**, and choose which group the page belongs in. 2. Start creating your page as you normally would by adding your title, layout, and content. Once finished, select "**SAVE**". ![](https://support.haystackteam.com/hs-fs/hubfs/image-png-Aug-25-2026-05-31-30-9390-PM.png?width=670&height=697&name=image-png-Aug-25-2026-05-31-30-9390-PM.png) 3. Once saved, click the **three dots (...)** menu icon in the upper right-hand corner of the page and select "Settings" from within the drop down menu. ![](https://support.haystackteam.com/hs-fs/hubfs/image-png-Aug-25-2026-05-33-22-4446-PM.png?width=538&height=459&name=image-png-Aug-25-2026-05-33-22-4446-PM.png) 4. In the settings drawer, locate the **Auto-Archive Date** field and select your desired archive date and time. ![](https://support.haystackteam.com/hs-fs/hubfs/image-png-Aug-25-2026-05-34-50-1070-PM.png?width=408&height=778&name=image-png-Aug-25-2026-05-34-50-1070-PM.png) 5. Click **Save**. When the scheduled date arrives, Haystack will automatically move the page to your archive folder. --- #### Retroactively Auto-Archiving Pages 📌 **Note:** You need to be either the Page Owner, a Group Admin with editing rights, or a Workspace Admin to update page settings. 1. Navigate to the published page you wish to update. 2. Click the **three dots (...)** menu icon in the upper right-hand corner of the page. 3. Select **Settings** from the drop-down menu. 4. Locate the **Auto-Archive Date** field within the settings drawer. 5. Select or update your desired archive date and time. 6. Click **Save Changes**. Your page will now automatically move to the archives on the newly scheduled date. --- #### Auto-Archiving vs. Page Expiration Haystack provides two tools to manage page lifecycles. Here is how to choose the right tool for your content: - **Auto-Archiving:** Automatically moves a page to the archive folder on a specific date. Once archived, the page is hidden, and employees can no longer search for or view it. - *Best for:* Short-term initiatives, seasonal campaigns, or temporary company hubs (e.g., a "2026 Open Enrollment Guide" page that should disappear completely once enrollment closes). - **Page Expiration:** Sends a review reminder notification to the page owner on a set date, but **keeps the page live and visible** to employees. - *Best for:* Evergreen policies or annual guidelines that need periodic re-verification rather than removal (e.g., company policy pages from 2026 can be set to expire on January 1, 2027, prompting the owner to review and make minor updates). > 🔗 **Looking to schedule review reminders instead?** Read our full guide on [Setting Up Expiration Alerts 🗓️](https://support.haystackteam.com/en/setting-up-expiration-alerts?hsLang=en) to learn how page expiration works. --- #### Restoring Archived Pages If a page was archived by mistake or you need to bring content back live, you can easily restore it: 1. Navigate to your main **Haystack Dashboard**. 2. Click the drop-down arrow (**˅**) next to the **Create** button at the top of the screen. 3. Select **Archived** from the menu to open your archive list. 4. Choose **Pages** from the top options. Filter or scroll to locate the page you wish to restore. 5. Click the **three dots (...)** icon on the right side of the item. 6. Select **Restore** --- #### Best Practices for Page Auto-Archiving - 📅 **Use Archiving for Campaigns, Expiration for Policies:** If content needs to stay live while being reviewed, use Page Expiration. If a page has a strict end date, use Auto-Archiving. - 🛡️ **Archiving Is Not Deleting:** Rest easy knowing that archiving a page preserves all page text, formatting, and assets in your admin archives for future reference. - 🔍 **Audit Your Pages Periodically:** Check your archived pages folder once a quarter to permanently clean up outdated drafts or restore archived content for recurring annual initiatives. #### Need More Help? We're here for you! 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