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Assigning Page-Specific Editors 📄

Learn how to grant specific team members access to edit individual pages without making them a full Group Owner.

📌 Important note before you get started: To manage these permissions, you must be a Workspace Admin or a Group Owner. Standard users cannot grant page-specific editing rights to others.

Historically, editing access in Haystack was "all or nothing"—you were either an admin who could edit everything, or a Group Owner who could edit every page within a specific group.

Our new Granular Page Permissions allow you to delegate the "burden" of page maintenance more effectively. You can now invite a team member to manage a single, specific page (like a Benefits or IT FAQ page) without giving them the keys to your entire group.

Watch the video to see how to assign these permissions and manage your list of page-specific editors or check out our step-by-step guide below.

Assigning an Editor to a Specific Page

1. Accessing Group Pages 0:22

  • Click on the four squares in the upper right-hand corner to view all groups you are in.
  • Select 'All Company' from the list.

2. Selecting Pages 0:30

  • Once in 'All Company', click on 'Pages' to view all pages within this group.

3. Choosing the Page for Editing Permissions 0:41

  • Browse through the list of pages and select the specific page you want to assign editing access to.

4. Setting Editing Permissions 0:49

  • Click on the three dots next to the selected page.
  • Choose 'Editing Permissions' from the dropdown.

5. Adding an Editor 1:01

  • Look up the person you want to assign as an editor (e.g., Allison).
  • Click 'Save' to confirm the changes.

Reviewing Editor Access 

1. Birds Eye View on Editor Access 1:07

  • To view who has access to edit which pages, click on the dropdown arrow in the upper right-hand corner.
  • Select 'Settings'.
2. Managing Permissions 1:17

  • On the left-hand side, click on 'Permission Settings'.
  • Scroll down and select 'Manage Editors' to see a comprehensive view of editing access.
3. Removing Editors 1:40

  • From the 'Manage Editors' section, you can easily remove individuals who no longer need access.

Cautionary Notes

  • Ensure that you only grant editing permissions to individuals who require access to maintain security and organization.
  • Regularly review editor access to keep your workspace clean and secure.

Use Cases & Benefits

  • Shared Maintenance: Spread the workload by letting subject matter experts update their own specific content without cluttering their interface with full admin tools.
  • Broad Groups: Ideal for large company-wide groups where you might have dozens of pages owned by different departments.

📩 If you encounter issues or require further assistance with these settings, please reach out to us: Email: support@haystackteam.com

Keywords: Page Permissions, Granular Permissions, Editing Access, Manage Editors, Admin Settings, Permission Settings, User Access Control, Internal Documentation, Content Management, Security Audit, All Company Pages, Revoke Access, Workspace Organization